Having a clean workplace is important for the overall functionality of your business. As explored in our preceding article, having a clean and clutter free office is scientifically proven that it will help boost morale, increase productivity and this in turn will help grow your businesses revenue. 

Of course, it can be difficult to stay on top of everything all of the time, particularly when you’re very busy, but a spring clean is actually good for business. After all, what is spring all about? - Fresh start, blossoming and the promise of growth.

A mass clean could also be a good communication and team building exercise.

Spring is here Perth, so let's get cleaning. 

Spring Clean your workplace with our Ultimate Workplace Spring Cleaning Checklist.

Get everyone to clean their own workstations

Cleaning:

• Throw out any old documents and other things that are no longer in use
• File anything that should have already been filed
• Sort through and clean out desk drawers
• Throw away any old or faulty stationary & replenish supplies
• Dust & Clean whole workstation
• Only things to be on desk is things in immediate use
• Try to limit personal items to one thing, for example a photo of your family

Ongoing management of workstation:

Practice paperless desk rule

• This means that there shouldn’t be any documents or paper on an employee’s desk at the end of the day. Everything should be filed away or disposed of. This rule helps to reduce the buildup of clutter and helps to prevent disorganisation and lost documents.

Instil the habit of End of the Day 5-minute desk clean

• 5 minutes at the end of the day to file documents, get rid of trash and clear your desk will save you time in the long run.

Audit cleanliness

• Get management to do random audits in the first 3 months of these ongoing management tasks to help keep staff accountable and create a clean desk culture.

Clean & Update Your Computer Systems

As explained in our previous article, ‘Spring cleaning is good for business’, clutter doesn’t have to be just physical items it can also be digital items such as a cluttered desktop or email accounts. By cleaning, updating and using the correct digital tools you can improve time management by 38%.

Cleaning:

• Update your apps and operating systems to the most recent versions
• Scan system wide for viruses and spyware
• Delete any unused files or transfer them onto an external hard drive
• Back up computers to external hard drives
• Clear cookies from internet browsers
• Do a disk utility clean up
• Uninstall unused applications
• Clear your desktop
• Clean computer screen and computer accessories

Ongoing management:

• Software like Clean Email, Mailstrom, or Cleanfox can to help automate your email cleaning process. (Please research the best filtering software for you, these are merely examples of what software that is out there).

• This will allow you to start the new week without last weeks clutter.

Divide & Conquer

Once everyone has finished cleaning their workstations it is time to tackle to communal areas such as kitchen, breakroom, reception and filing cabinets. Assign tasks to people or teams of people to complete.

Cleaning:

• Clean out fridge. Let everyone know that any unclaimed food items or Tupperware will end up in the bin at the end of the day so they will need to grab anything they wish to keep before the end of the day.
• Scrub the fridge clean to rid your fridge of any germs which may be present.
• Clean and scrub appliances. For example, Microwaves and Sandwich toasters.
• Deep clean all the shared cutlery, cups and dishes.
• Vacuum all the floors
• Clear and disinfect all the surfaces.

• Clean Windows
• Vacuum the entire office
• Dust out any rugs
• Deep clean carpets
• Polish laminate flooring if applicable
• Clean lighting fixtures
• Check and clean vents
• Dust and clean blinds
• Tidy and declutter reception area
• Throw out any dated newspapers or magazines
• Water, prune and dust any plants if needed
• Get rid of all faulty or broken furniture and replace

Ongoing Management:

• Get all employees to stack their dishes in the dishwasher
• If you don’t have a dishwasher get employees to wash what they use
• Hang notices urging staff to take care when using the area and to clean up after themselves
• Create a weekly or daily cleaning roster; where different staff members or teams will clean the kitchen and lunch area

• Assign someone to water the plants as needed
• Create a cleaning roster or hire a professional

Don't have the time or man power to clean yourself? Let someone else take care of the cleaning.

Hire a professional cleaner. For commercial cleaning services that's safe, efficient, reliable and quality guaranteed call Cleanpro on (08) 9336 6944.